Sharing Passwords Between Staff

We see this a lot: a small business where all staff members share the same login details for various systems and software. It might seem convenient, but we'd recommend against it. Let's take a real-world example. We recently had a customer who shared a single password for their company's Microsoft 365 account among all staff. One employee left the company, but their access to sensitive company data didn't end there. They could still log in and view or even delete important documents. What are the risks of sharing passwords? The main risk is that of unauthorised access. If an employee leaves or is let go, you might not realise they still have access to your systems. We've seen cases where ex-employees have used their old login details to sabotage their former company's systems or steal sensitive data. You can mitigate this risk by having a business IT support plan in place. How much does it cost to implement secure password practices? The cost of implementing secure password practices can vary. A good password manager can cost around £20-£50 per year, depending on the provider and the number of users. We'd recommend using a reputable password manager like LastPass or 1Password. If you need help setting up a password manager or creating a cyber security plan, our IT support services start at around £50 per hour. Is it worth it for small businesses? For small businesses, we'd say yes, it's definitely worth it. The cost of a password manager or IT support is minimal compared to t